How to integrate Calendar Invitations into Mail Chimp Email Templates

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So if you think about the shear amount of “ADD to CALENDAR” for ICS downloads that are used for WEBINARS daily its staggering. Its also very inefficient. They get lost and they often don’t work.   We send a DIRECT Calendar INVITE to your customers EMAIL address inside your Mail Chimp Template.  Your customer receives a “correctly crafted” calendar invite like a good old fashion Google or Outlook Corporate invitation to a meeting. Its simple and you can insert a COUPON as a URL inside the Calendar invitation to promote attendance.  The key is that the Calendar invite goes straight to their Mobile Calendar. Since they are responding to  the “Click here to get the Calendar Invitation” CTA button – they will have a higher chance of showing up to your event.  In addition you will be able to track all customer Calendar Invite  “ACCEPTS” from the Calendar clients –  just like a corporate marketing event in your own 31 events reporting interface.  If you change anything in the invite after its sent – you do not need to send another EMAIL, since its a correctly crafted Calendar invite – and the customers Calendar Client receives an update directly to their Mobile Calendar from our API. 

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If your using Mail Chimp, give us a try.  When you create your EVENT, you can use our CODE Generator to get the Code to insert into your Mail Chimp Template.  Its easy and it takes about 15 minutes.  In addition you will get rich detailed information in our reporting engine as seen below.  We guarantee you will get better turn outs to your events since the Calendar Invite splits and goes DIRECTLY to your customers Calendar CLIENT.  Regardless if they ACCEPT the event or not onto their Calendar – the INVITE will show up for the CORRECT TIME and DATE.  This will INCREASE your chances of your customer showing up to your event..  If they ACCPET the EVENT onto their Calendar – we track this in our reporting engine , just like a corporate calendaring server and they will receive all the reminders that are built into their calendaring clients. 

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See this short 3 minute Video on how to Insert the Code into your Mail Chimp Template using the 31events code generator for MailChimp Call to Action buttons:

Using WordPress for sending Calendar Invitations to your Product Launch



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The importance of getting calendar invitations to your customers to remind them to take action on our mobile phone is showing up as a best practice and we see this with large brands like Nintendo in this product launch with the Add to Calendar button.  In this screen shot of Nintendo Switch the product management team is attempting to get on the customers’s calendar by using the Add to Calendar button.  At 31events we have a better solution this.  How would it work in this case for a product launch using our technology?  The answer :  You would create the product launch calendar invitation in 31events , test the calendar invitation and then generate the Calendar Invite Box code with our generator and then insert the code into your WordPress page.  Total time needed – about 15 minutes.  In addition, if you wanted – you could add a special coupon as a URL inside the calendar event to help promote the attendance.  The greatest benefit of this is that you gather all those people’s email address’s along the way that have sent themselves an calendar invitation and can track them like a real B2B invite in our calendar server reporting engine. If you have any questions – please reach out to us on our DRIFT account on our site.  

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See our quick Video here:

How to integrate a Constant Contact Calendar Invitation for 1 Click Registrations

We built the Email Script generator to Fast EMBED the Calendar Invite into a CALL to ACTION graphic (CTA) for a Constant Contact Email template. This allows for a “One Click” registration for fast easy signups for your events. The customer is going to get a Calendar Invitation sent directly to them when they click your CTA graphic inside you Constant Contact Template.  This is not a Downloadable ICS, it is a Calendar INVITATION. It will show up on their Calendar Desktop, Google Calendar, or Mobile Phone Calendar.  Guaranteed not to get lost since the Invitation since will be sent directly to the customers Calendar and then you can track with our reporting engine.

In addition you can add a COUPON to the calendar invitation as a URL inside the Calendar Invite.   You can use our Default Exit Landing page when clicked, which is one of our IFRAME Landing pages with a Shareable URL for the event with a Calendar invitation Modal or you can insert you own Landing Page for CTA Click through behavior after the Calendar invite is sent.  We support Mail Chimp and Exact Target as well.

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See our Detailed Video Blog on how to embed a Calendar Invite into Constant Contact as a ADD TO CALENDAR Replacement below:

Time Based Marketing – 7 Ideas to Sky Rocket your marketing results using our Calendar Sever

Introduction to Time Based Marketing using a real Calendar Server as a Marketing Tool
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Hello. As we wrap us this year, I would like to introduce you to our Video Log Idea Book  that we just completed. A big thanks to Arnie for putting all this content together. We both learned a lot from our customers.   At the bottom of this blog is the Video I did.  Enjoy! Greg & Arnie. 


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So we have a minimum of 8 touches throughout the sales funnel to establish a customer transaction with a  current customer, or even more for a new customer.  In addition - we only have 8 seconds to grab a customers attention. We should be using a Calendar Invitation with the CTA to get to the Mobile phone when possible.  The CTA will not get lost in email and the Calendar invite will use the reminder engine that is built in.


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Are you using the Calendar to talk to your customers? Likely not.  We all use Google Calendar and Microsoft Exchange for day to day dialogs for business.   But no one is using a Calendar Server to send Calendar Invitations as a marketing department to communicate to customers.  Most are using the Calendar to develop and download and .ICS and put them in the Registration email, or asking them to "Click to Download" the ICS.  This does not work well and never will .  Did you know that when you send a correctly crafted Calendar invitation that it actually "Splits" and goes directly to your customers calendar?  It does.  This is the greatest thing for a marketer.  Your offer, with the correct address and call to action with a possible URL for a coupon or an map -  can go directly to your customers mobile phone. 


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The Landing page shown here is with our magic Box.  The email box is actually the Calendar Invite!  Think of it as a replacement for "Add to Calendar", which never worked well and you could not track. Give it a try. Simple, easy, and effective.  Direct to your customers calendar. Customer puts email address in it and they get the Calendar invite on their Mobile Phone.  We track track it with our reporting engine. 


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Simple Idea.  Insert the PNG, JPG or Gif as a URL into the Calendar invitation as the CTA.  Get the correct physical address into the Calendar invite. Let the customer put in their email address. They receive a Calendar invite directly to their phone. We track it. You could do this on Your Web site , or integrate into your email campaign with out CTA script.  It does not get lost, and they can retire the coupon at the correct CTA time, since it popped up on their phone with the reminder. 


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So - we think you might think we are crazy.  But tell us what you think in our Disqus thread. The calendar server has a built in specification that is 30 years old.  Its called the IETF, or the Internet Engineering Task Force.  The specification for Calendaring was just updated a few months ago.  Its got lots of cool built in features that as a marketer allow you to talk to a customers mobile calendar application. Drip is an extension of a "temporal" pattern in email. We are advocating you take a look on how it could be used with us, on sending out Calendar invitations.  We bring all of this alive for you with our Calendaring API.  Which you don't need to understand at all... 


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So multi-event listings or pseudo schedules seem easy but they are hard to make simple.  In this picture Arnie, my marketing friend here @31events put together this diagram to show how we can assemble 3 different calendar invitations with our easy to use "magic box".  Think of this as a "Add to Calendar Replacement".  Or Add to Calendar on some Big Mega Steroids. Customer see's 3 different time slots. They pick one or more. They receive a calendar invite directly to the mobile phone with a BOOT MAP as a PNG stuffed into a URL.  Your customer get a chance to come by your booth because they have a Booth # , Map  and a CTA to come buy and get a Free tShirt or a Personal One on One demo.  Think about how many times you have asked your sales team - hey send out come emails and tell your customers to come by the BOOTH.  Well now you can develop that offer and get the Calendar invitation right to the customer's phone! You can send the code out to your sales team and they can put the invite right into their Vcard, to help you help your customers get to your booth. 


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We all use the Count Down Clocks.   Think about combining them with us.  We actually have one running in combination as an integrated Modal with the Countdown Clock at the top and the Calendar invite embedded in a Popup Modal for a website with a built in coupon.  This diagram shows how it could be used on a WebSite.  But there are many more. Give us some feedback on how you would use them.  The first one that does give us feedback gets a $25 Amazon Card!  Just contact us on the Disqus thread or Tweet us directly @31events.


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So in this diagram we are advocating you try using our embed script for CTA in your Email Marketing program.  We can send a calendar invite when the customer clicks the Call to action button in the Email Template.  Its simple and we track it. The great part is that we don't require you do anything different.  Just give us a test run in your email campaign testing.  We believe you are going to see better results. 


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Well believe it or not was our original invention.  We built a calendaring web service to send direct invitations to our customer base. Since they knew us, they responded better and they just accepted it onto the calendar for the event.  If they they were not sure, the event was still on their calendar in a grayed out position. When the event came closer - sometimes they accepted , or sometimes they denied it.  But we were communicating with them - all through the calendar.  Early on - PRIOR to the mobile phone it was working well.  Over the past 10 years it is working well since all people have their phones and have a calendar on them - and the events do not get lost in email.  Uses cases include OPT in lists of customers that prefer direct calendar invites.  Another big idea is  SUBSCRIPTION customers that order on a regular basis, where by sending calendar invites with information and offers would be welcomed for extra discounts in CTA or coupons in the calendar. The ideas are endless! Thanks for listening to the first 7 Ideas from Arnie and Greg @ 31events. Here to the next 100! Again if you have ideas on how to use them or want to do some GUEST BLOGGING with us. Please reach out @31events on Twitter or within the DisQus Thread.

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See our Video Blog on the Seven Krazy Ideas on using our Calendar Service for your Marketing promotions

Get the Ideabook, just click the button the button below for the PDF version.